Can this system be tailored to my specific business process?

Absolutely. Every project we deliver is 100% custom-built. We start by analyzing your current workflow, pain points, and specific needs. Whether you're in translation, legal services, or a creative agency - your project pipeline, terminology, and roles can be modeled into a fully custom system that fits how your team actually works.

Will my team be able to use it without training?

Yes - with intention. We build our interfaces using intuitive UX principles like Material Design and structure user roles carefully. That said, we usually include short onboarding videos, walkthroughs, and optional training sessions to help your team feel confident using the system from day one.

What if my vendors or clients aren’t tech-savvy?

That’s one of the key challenges we solve. External users (like vendors or clients) interact with simplified versions of the system - often through magic links with no login required. These portals are mobile-friendly, clear, and secure, making collaboration easy even for non-technical users.

Can the system scale if my company grows?

Yes. We architect systems with growth in mind. New user roles, additional languages, service types, or automation layers can be added without major rework. You'll start with what you need, and we’ll leave space for what’s next - scalability is baked in from day one.

How do you handle integrations (like accounting or storage tools)?

We integrate with services like Zoho Books, Google Drive, and Slack using official APIs. Whether you need automated invoice sync, cloud file handling, or CRM hooks - these can be added cleanly. If the tool you use has a public API, we can connect it.

How is progress tracked during development?

You’ll get regular updates with visual progress, access to early demos, and direct contact with the team. We work in milestones, so you can test each module before moving forward. Feedback is welcomed at every step, not just at the end.

What happens after the system is launched?

We stay in touch. Most of our clients continue with us for support, updates, and new features. You get full ownership of your system, and we’re available for enhancements or new modules whenever you’re ready.

PROJECT

Translation agency ERP/CRM system for project, vendor, and client management

Custom web development, ERP/CRM platform design, Vendor and client management system, Project dashboard & workflow automation, Custom invoicing (Zoho API integration), Data analytics and reporting, Secure login and access roles, Internal chat & communication tools, File upload and tracking, Quality assurance tools, Admin, PM, and user-level control panels

Industry: Translation services
Location: United States
Delivery time: 13 weeks
Technologies: PHP, Materialize CSS
Rated: 5/5

4+ months

Summary

Problem

The client faced disorganized workflows and lacked clear project visibility.

Solution

2410 built a custom ERP/CRM system to centralize operations and improve collaboration.

Result

Project management became faster, easier, and more efficient.

Client story

As TaikaTranslations expanded, managing translation projects became chaotic. Data lived in emails, folders, and disconnected systems. Managers struggled with tracking progress, setting deadlines, and ensuring smooth vendor coordination.

They needed a unified internal system to track every translation job - from intake to delivery - with real-time access for clients, vendors, and project managers. That’s when 2410 stepped in. Together, they mapped out a clear vision and built a solution that centralized operations, improved visibility, and automated the busywork that once slowed them down.

Project overview

2410 developed a custom ERP/CRM system specifically designed for the complex workflow of a US-based translation agency. The solution was built from scratch to support multilingual, multi-step translation processes involving a global team of vendors and diverse client needs.

The system unifies clients, vendors, and managers into a single, secure B2B environment. A visual project dashboard offers real-time tracking, while a Gantt-style timeline simplifies deadline management and workload planning. The platform integrates directly with Zoho Books for seamless invoicing and accounting workflows.

Designed with Material Design principles, the UI emphasizes clarity and ease of use. With dynamic charts, smart automation, and modular scalability, the platform adapts as the agency grows - turning once-fragmented operations into a well-orchestrated system.

The client emphasized flexibility, quality, and timely delivery throughout the process. 2410 provided professional collaboration, delivering a tailored system exceeding expectations. With a strong communication loop and a clear technical task in place, the development ran smoothly. The client valued the quota system for mid-project improvements and described 2410 as highly responsive and proactive in suggesting enhancements.

- Translation agency in the USA

Key features delivered

Secure login system
Role-based dashboards for PMs, vendors, clients, and admins
Vendor/client profile management
End-to-end project lifecycle system
Drag & drop task flow for PMs
Smart filters and data-driven reporting
Integration with Zoho Books for accounting
Communication module (chat, email popups)
Timeline view with color-coded task progress
Quota-based change system for agile edits during development
Responsive interface built with Materialize CSS

Technology stack

PHP Materialize CSS MySQL

The result

The custom-built translation agency project management system by 2410 brought a clear transformation to TaikaTranslations' operations. It consolidated previously scattered workflows into a centralized platform, enhancing clarity, speed, and collaboration across teams.

With a secure login page and role-based access for Admins, Project Managers, Clients, and Vendors, each user saw only what they needed—streamlining privacy and usability.

Tip: Use the dashboard's real-time project blocks to instantly check progress and update task status with drag-and-drop.

The Control Panel became the hub for operations. Projects are sorted by status—Pending, Active, and Completed—making workload management intuitive and visual.

A built-in Gantt-style timeline visualizes deadlines, language pairs, and production stages, allowing managers to keep tabs on every moving part of a multilingual order.

The Projects page offers deep insights, including:

Client and manager info
Project instructions
Uploaded files with word counts and service tags
Editable statuses and internal comments
Invoice details synced with Zoho Books

Each user type (Client, Vendor, Manager, Admin) gets a customized Profile Page. Vendors can self-manage their skillsets and availability, helping managers match talent with project needs faster.

Vendor Profile Screenshot

To support continuous improvement, the system offers dynamic analytics dashboards. Admins can choose what metrics to measure—like vendor efficiency or customer revenue—by configuring the axes and data sources.

Note: This flexibility in analytics empowers the agency to make data-driven decisions without developer dependency.

Ultimately, 2410’s custom ERP/CRM system replaced chaos with structure. Managers now handle multiple projects, vendors, and clients in one interface—cutting delays and boosting efficiency.

The system is modular, scalable, and ready to evolve alongside the agency's future needs.

Thinking about building a similar system?

The following questions relate to clients considering a similar custom ERP/CRM system tailored to translation agencies or other service-based businesses with complex project workflows, vendor collaboration, and client communication.